Job title: Senior Document Controller

Assignment type: Contract

Contract duration: 3 years (with possibility to extend)

Work location: Qatar

Work schedule: 6 days per week, 10 hours per day

Key Accountabilities

• Responsible for the document and correspondence controls activities for the CO 2 Sequestration Project, Project Management Team (PMT) in accordance with the Information Management Plan, Document Control and Correspondence procedures.
• Responsible for operating Documentation via PMT Electronic Document Management System (EDMS).
• Responsible for ensuring that project documentation flows between locations and departments (PMT and EPC Contractor) according to approved plans and procedures during all phases of project execution.
• Responsible for the successful execution of document control management requirements throughout the project life
• Responsible for the control of technical and project documents, including transmittals
• Execute requirements of Project Information Management Plan to EPC project activities such as records management, trainings, document reviews
• Administer the PMT Electronic Document Management System EDMS (PIMS)
• Verify Metadata in accordance with Company procedures, assist document numbering requests, assist exchange & export information and documents for EPC Contractor and PM
• Participate in Assessments and Audits with guidance from Head of Information Management (HIM)
• Acts as the Document Custodian, ensuring Information Protection and Information Security is applied in accordance with Company standards, checking that company Information Classification are managed appropriately
• Issue document transmittals, transmittal numbers and correspondence numbers in accordance with EDMS
• Perform quality checks and process the technical documents from the Contractor
• Distribute incoming documents electronically for review and approval in accordance with Document Distribution Matrix (DDM).
• Provide weekly and quarterly reports on the documents progress
• Maintain electronic libraries and register of documentation, with the latest revision
• Coordinate Completeness and Correctness checks of Fabrication Record Books, System Completion Dossier and other related dossiers as requested by HIM
• Prepare and transfer the Final Documentation to Operating Company

Qualifications

• Bachelor of Science Business Management or equivalent
• 5 years related experience in Oil & Gas Document Control and experience working within a Project organization
• Knowledge and experience in management processes and document control procedures, Electronic Document Management Systems (preferably Documentum)
• Experience in working with large EPC Contractors in the areas of Document Control and Information Management
• Experience in completing and delivering Project Information Handover (PIH)
• Experience in MS Office; Computer literacy involving the regular use of professional office applications and some technical applications
• A high level of proficiency in written and spoken English