About the role

This role is responsible for supporting the Corporate Services – Property Management function by strengthening governance, analytics, and decision support frameworks across the property portfolio. The role focuses on competitive procurement governance, policy and audit compliance, portfolio analytics, and structured engagement with senior stakeholders and committees to ensure transparent, compliant, and data driven outcomes.

The position works closely with internal stakeholders, cross functional teams, and governance forums to translate operational data, policy requirements, and sourcing outcomes into clear recommendations that support business continuity, financial discipline, and audit readiness.

Accountabilities

• Competitive Procurement Governance
• Support the design, implementation, and continuous improvement of structured and competitive sourcing processes for properties.
• Assist in the preparation and management of RFPs, bid documentation, evaluation frameworks, qualification criteria, and comparative analysis.
• Ensure procurement processes are transparent, well documented, and aligned with internal governance, audit, and approval requirements.
• Maintain complete sourcing records, evaluation justifications, and decision documentation to support internal and external audits.
• Policy Development & Audit Compliance Management
• Contribute to the drafting, review, and operationalization of facilities and accommodation-related policies, procedures, and governance frameworks.
• Support committee submissions, policy change notes, and approval workflows in line with corporate governance requirements.
• Maintain clear audit trails, compliance trackers, and supporting evidence for policy adherence and procedural controls.
• Coordinate with internal stakeholders to ensure consistent application of approved policies and corrective actions where required.
• Analytics & Benchmarking
• Develop, monitor, and maintain occupancy, utilization, vacancy, and performance benchmarks across the property portfolio.
• Analyze portfolio data to identify trends, gaps, risks, and optimization opportunities.
• Prepare dashboards, reports, and management summaries translating data into clear, actionable insights.
• Support periodic reviews of utilization thresholds and performance indicators aligned with business demand and operational strategy.
• Stakeholder & Committee Engagement
• Prepare structured decision papers, dashboards, and briefing notes for senior management and governance committees.
• Clearly articulate sourcing rationale, utilization impacts, financial considerations, compliance status, and recommended actions.
• Engage with internal stakeholders to validate data, assumptions, and recommendations prior to governance submissions.
• Support presentations and responses to management queries during committee reviews and governance forums.
• Property Review Governance & Stakeholder Controls
• Support the design and continuous improvement of structured property review governance (e.g., review checklists, stakeholder inputs, and evidence standards) to ensure consistent, transparent, and repeatable outcomes.
• Coordinate stakeholder working sessions to clarify review responsibilities, minimize duplication, and enable timely resolution of conflicting requirements or recommendations.
• Establish clear standards for requirements definition and verification (e.g., what evidence is required, when it is checked, and how it is documented) to strengthen audit readiness and decision traceability.
• Support risk-based governance for property reviews, including ensuring appropriate safety controls are in place for site inspections where applicable.
• Lease Administration & Contract Management
• Oversee the full lifecycle of staff accommodation lease agreements, including drafting, negotiation, execution, renewal, and termination.
• Coordinate internal reviews and secure required approvals for new leases, extensions, amendments, novations, and terminations.
• Liaise with internal stakeholders to incorporate updated landlord obligations and stakeholder feedback into contract terms.
• Continuously improve the standard terms to incorporate best practices, operational considerations and enhanced occupant experience.

Management & Collaboration

• Work collaboratively with cross-functional teams, including Facilities, Finance, Procurement, HR, Legal, and IT.
• Support line management through accurate reporting, governance tracking, and timely escalation of risks or non-compliance.
• Contribute to continuous improvement initiatives aimed at strengthening governance discipline, analytics maturity, and process efficiency.

Data Protection

• Ensure that in performance of the role, all uses, disclosures and requests of any information (in any form) are done in accordance with data protection principles adopted by the QR Group and are limited to what is reasonably required to accomplish the intended business purposes of the use, disclosure or request.
• Comply with all relevant company policies and procedures regarding the use, processing, disclosure and security of any information (in any form) and ensure that all staff under my direct supervision are aware of and comply.
• Consult the Group’s Data Protection Officer in matters related to data protection and privacy as appropriate.
• Ensure the confidentiality, security and protection of all information handled in the course of duties is maintained at all times from unauthorized access, use, disclosure, disruption, deletion/destruction, corruption, modification, inspection or recording.

Qualifications: About you Essential

• Bachelor’s degree in Engineering, Facilities Management, Business Administration, Finance, or a related discipline.
• Minimum five (5) years of relevant experience in facilities management, accommodation governance, or compliance-focused roles.

Preferred

• Exposure to procurement governance, audit environments, or policy management frameworks.
• Experience working with dashboards, analytics tools, and management reporting.
• Familiarity with committee governance processes and executive-level reporting.
• Understanding of the Doha real estate market.

Essential Job-Specific Skills:

• Strong analytical and data interpretation skills.
• Close attention to detail with a strong governance and compliance mindset.
• Ability to structure complex information into clear, concise decision papers.
• Strong written and verbal communication skills in English.
• Ability to work under pressure, manage multiple priorities, and meet governance deadlines.
• Strong stakeholder engagement and coordination skills across multiple functions.
• Technical knowledge on building mechanical and electrical systems.