Team Assistant – Siemens Digital Industries

Full Time @ Jobs in Qatar Sector: Business Administration
  • Doha, Qatar
  • Date Posted : May 26, 2022
  • Salary: Negotiable
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About the job

Department: RC-QA DI

Location Assigned: Doha, Qatar

Areas of Responsibility: Qatar

Responsibilities

  • Proactively drives and executes all administrative tasks required to run and grow the local office
  • Organize activities such as customer meetings, local conferences, trade fairs, periodic events for both internal and external.
  • Answer telephone calls, write e-mails and letters, take messages, respond to questions, and direct caller to partners and customers
  • Schedule resources such as people, meetings, appointments, rooms, and equipment
  • Organize, plan and book business trips and handle expense claims
  • Prepare and compose complex memos, documents, and other correspondence
  • Prepare presentations, reports, spreadsheets, and other docs
  • Maintain database filing systems and controlled documents
  • Implement and manage processes in line with company policies and directives
  • Overseeing the procurement of new hire equipment, pre-onboarding and offboarding, and setup, with the support of IT and People Operations.
  • Supports Commercial topics such as PO creation/revision, Customer and Vendor creation, maintaining asset lists, etc.
  • Supports Sales topics such as preparation of prequalification documents, tender submissions, arranging meetings and customer trainings.
  • Organize customer relationship activities (promotional & new year gift items, Events, NPS..etc.)
  • Maintain and update customer information in CRM Tool based on Sales Team inputs.
  • Support in creating necessary Business slides such as strategy slides, Business Review meetings..etc.
  • Support in Marketing activities such as references, social media campaigns, webinars..etc.

Qualifications

  • At least 3-5 years of experience in administration or office management
  • Possess good organizing and scheduling skills
  • Fluent written and spoken English
  • Good interpersonal skills
  • Experience in Microsoft programs (Word, Excel, PowerPoint)
  • Excellent networking and communication skills
  • Must be able to work independently in a fast-paced environment

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