Senior Document Controller – Doha Bank

Full Time @ Jobs in Qatar Sector: Accounting, Finance & Banking
  • Doha, Qatar
  • Date Posted : July 3, 2022
  • Salary: Negotiable
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About the job

Role Objective

The Senior Document Controller will ensure and review credit applications for correctness/accuracy of documentation or approvals, verification of the terms of approval and checking compliance of covenants and payment terms and conditions. The incumbent will review, guide and ensure that all the Security documents obtained from the Corporate / retail borrowers are completed in line with the terms of sanction; bank policy as well as QCB guidelines. He is also responsible for perfecting Banks charge on securities by way of mortgage of tangible collaterals, properties, vehicles, Pledge of shares and registering charge on assignment of proceeds.

Detailed Roles and Responsibilities

  • Assist Department Head in formulation of strategy, annual business plans, policies and procedures of the Credit Administration function, to support organizational business strategy.
  • Assist Department Head in developing loan documentation and record keeping policies and procedures and ensure adherence to the approved policies and procedures by section personnel.
  • Ensure that the loan documentation processes within Doha Bank are operating effectively and efficiently toward achieving high operating standards.
  • Ensure that the section’s business plans are within agreed budgets and timescales. Provide timely, accurate and complete progress reports to the Department Head – Credit Administration and/ or Chief Risk Officer on the financial and operational progress of the section.
  • Update self on the regulatory requirements/changes set by QCB and other relevant government bodies, and, implement adequate changes within the section, including but not limited to staffing of employees, department deliverables etc.
  • Develop and maintain robust working relationships with internal/external stakeholders of Doha Bank to facilitate functional / operational/ strategic needs.
  • Perform all activities, as assigned by the Department Head – Credit Administration, in compliance with local/ foreign regulations, Doha Bank’s policies and approved Credit Administration policies and procedures.
  • Ensure that the Document Control team (both retail and corporate) provide efficient document management support to the Credit Administration department.
  • Provide high-level quality support and advice on all security documentation matters to the respective business units.
  • Oversee and ensure completeness of documentation (loan agreements, guarantees, assignment of rights, transfer of title of collaterals, and other related original documents) in accordance with approved terms and conditions.
  • Oversee and ensure completeness and accuracy of documentation for all corporate and retail loans in accordance with Doha Bank’s policies/ procedures and pertinent regulatory requirements prior to submitting the documents to Operations.
  • Oversee and ensure Critical review of facility release form, CA/TA, security documents and collaterals accuracy prior to release of the facility for the corporate and retail clients of the Bank.
  • Oversee and verify C. R, Memorandum & Articles of Association. Board resolution etc., for verification of borrowing authorities of the authorized persons executing the security documents

Educational Qualifications, Experience and Skills Required

  • University graduate. Master’s degree in Management or any other related discipline will be an added advantage.
  • 10-15 years of total experience in the financial services/banking industry, entailing responsibilities pertaining to the specific area of discipline.
  • Arabic Speaker
  • Excellent Knowledge of document management systems
  • Understand credit file custody and safe keeping requirements
  • Ability to develop documentation checklist and filing structure
  • Knowledge of collateral documentation
  • Understand systems and processes supporting credit administration activities
  • Knowledge of credit risk monitoring and reporting framework
  • Ability to perform analysis of credit history, cash flow, profitability and other financial reports
  • Ability to determine loss potential, delinquency and doubtful provisions
  • Knowledge of variety of tools to take prompt actions before delinquency

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