Secretary

Full Time Jobs in Qatar in Admin & Office
  • Doha, Qatar View on Map
  • Post Date : July 1, 2021
  • Salary: Negotiable
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Job Description

The ideal candidate will provide top-level assistance for high-level executives.

They should be well-organized and be comfortable in managing and coordinating projects and performing administrative tasks executive’s behalf.

Responsibilities

  • Assist the AGM in organizing Agenda, following up pending matters, identifying areas of priority and maintaining confidentiality.
  • Work with the AGM in preparing Presentations and business meeting documentation.
  • Act as the main point of contact for all meetings, engagements and requests.
  • Interact proactively and professionally with other GMs and Executive Secretaries.
  • Organize internal and external meetings with subdivisions and cross divisions
  • Responsible for all digital and hard copy documentation, filing and databases.
  • Responsible for managing the GMs diary / calendar.
  • Organizing all Travel planning and itinerary.
  • Project coordination, progress monitoring, budget and periodic report preparation
  • Appointment booking, calendar, and meeting management
  • Business trip arrangement
  • Focal contact for all communication
  • Database and document management
  • Policy writing and process improvement
  • Commercial contracts and negotiation
  • Other Administrative support as required

Qualifications:

  • Bachelor’s degree in Business Administration/Accounting degree of 5 years of similar experience preferably in hospitality, retail, or events
  • Adept in interpreting financial information
  • Proficient in Microsoft Office suite and can easily adapt to new technological tools
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow up skills
  • Strong written and verbal communication skills
  • With Experience Handling C level

Job Requirements

  • You will be educated to bachelor’s degree level with at least 3 years experience in a similar position. Experience of working in the banking sector is an advantage.
  • Multilingual (Arabic and English) speaking candidates are required.
  • You will be highly organized and methodical.
  • Outstanding communication skills

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