Receptionist – Racine

Full Time @ Jobs in Qatar Sector: Admin, Office & Secretarial
  • Doha, Qatar View on Map
  • Date Posted : October 7, 2022
  • Salary: Negotiable
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About the job

Key Responsibilities

Reception

  • Welcome visitors in-person or on the telephone; answering/referring inquiries, guiding them to the appropriate meeting rooms, offering refreshments as needed
  • Opening/closing duties of the office
  • Maintain the reception in a tidy and presentable manner
  • Manage a multi-line switchboard and direct callers as appropriate
  • Respond to telephone, e-mail, and in-person inquiries from clients, business partners, internal employees, and other parties
  • Refer inquiries to appropriate individuals, divisions, or departments across the organization
  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence such as faxes

Administration

  • Arrange and book meetings as requested
  • Assist with organizing catered lunches
  • Maintain office stationery, washrooms, and kitchen supplies
  • Distribution of weekly office snacks; sourcing cost effective options and ordering as required
  • Daily servicing of coffee machines; troubleshooting as required
  • Maintain parking plan and record of users. Arrange for additional parking stalls as required
  • Assist with various office duties (filing, document scanning/copying and binding and assembling binders and brochures)

Desired Skills and Experience

  • 3+ years direct work experience in a receptionist capacity, customer service and/or office function role
  • Written and spoken fluency in English and Arabic
  • Strong written and verbal skills to communicate with all levels of the organization including its executive team
  • Strong knowledge of general office procedures
  • Ability to write simple correspondence, including emails, memos, letters, etc.
  • Knowledge of supplies, equipment, and/or service ordering, as well as inventory control of these items
  • Ability to work independently and contribute effectively within a team environment
  • Intermediate computer skills – Microsoft Office (specifically Outlook, Word & Excel)
  • Ability to identify, assess and solve problems independently
  • Attention to detail and exceptional time management and organizational skills
  • Flexible, ability to adapt to fast-paced environments and comfortable with ambiguity
  • Proactive, positive attitude, outgoing and good sense of humor
  • Strong sense of integrity, professionalism, and loyalty with the ability to deal with sensitive and confidential information

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