Receptionist Health Care – Power International Holding

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Job Description

Job Summary

Performs administrative duties such as providing assistance and direction to visitors/guests/employees, taking telephone messages, screening and forwarding calls in the most professional and efficient manner in order to acquire a good impression for the company.

Job Responsibilities

  • Checks admission of guests without appointments to the direct supervisor on daily basis.
  • Maintains a log of visitors and appointments for easy reference on a daily basis.
  • Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
  • Monitors and requests for required reception supplies on a monthly basis.
  • Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
  • Ensures that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.
  • Records distributed documents and monitor actions taken for correspondence that require reply on a daily basis.
  • Advise the direct supervisor for any documents/matters that require immediate attention on daily basis.
  • Ensures proper dissemination of mails to the department on daily basis.
  • Ensures that couriers / packages are delivered / received on timely manner.
  • Monitors and request for required reception supplies on a monthly basis.
  • Maintains all invoices for all expenditure from petty cash and file the invoices appropriately

Job Knowledge & Skills

  • Undergraduate or Diploma with relevant specialisation
  • Familiarity and working knowledge of general office machines (i.e. fax, copier, printers, etc.) required.
  • Knowledge of phone etiquette
  • Good communication (oral and written)
  • Possess good understanding and knowledge in document control and management
  • Proficient in computer systems, applications and programs

Job Experience

Minimum 3 years of experience and 1 year of relevant job experience along with GCC experience.