Arabic Speaking PERSONAL ASSISTANT needed for 1 year contract.

Key responsibilities

• Managing the Office in a highly professional and efficient manner
• Act as the first point of contact for all internal and external colleagues and stakeholders
• Relieving the Director of any management of administration where possible
• Maintaining the Director’s diary, arranging appointments and responding to invitations on their behalf
• Co-ordinate and direct workflow within the office
• Update and chase actions and tasks to ensure progress is made in accordance with deadline
• Screening and where appropriate, handling or redirecting incoming telephone calls and visitors
• Sorting, distributing and responding or drafting responses to incoming mail
• Creating, formatting and progressing Memos and Letters
• Maintaining accurate, comprehensive and accessible manual and electronic filing systems
• Effectively process, collect, maintain, monitor and disseminate information to relevant staff relating to business delivery & project conduct
• Attend seminars, events and meetings as required and take minutes of meetings
• Deliver efficient administrative support to ensure departmental and organisational aims are met and deadlines achieved
• Perform any other duties assigned by the supervisor directly related or relevant to the job

Qualifications, experience and skills

Education and certifications

• College Diploma or bachelor degree preferred
• Certification in MS Office Suite is an advantage

Experience and skills

• Minimum 7 years working experience as a personal assistant or similar position
• Typing speed of minimum 40 words per minute
• Previous experience of working in the region and knowledge of local culture would be an advantage
• Effective telephone skills
• Strong communication skills both verbal and written
• Fluent English & Arabic is essential
• Strong computer skills
• Maintaining confidential and sensitive information