Personal Assistant to Director – SC

Full Time @ Jobs in Qatar Sector: Admin, Office & Secretarial
  • Doha, Qatar View on Map
  • Date Posted : February 9, 2022
  • Salary: Negotiable
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About the job

Arabic Speaking PERSONAL ASSISTANT needed for 1 year contract.

Key responsibilities

  • Managing the Office in a highly professional and efficient manner
  • Act as the first point of contact for all internal and external colleagues and stakeholders
  • Relieving the Director of any management of administration where possible
  • Maintaining the Director’s diary, arranging appointments and responding to invitations on their behalf
  • Co-ordinate and direct workflow within the office
  • Update and chase actions and tasks to ensure progress is made in accordance with deadline
  • Screening and where appropriate, handling or redirecting incoming telephone calls and visitors
  • Sorting, distributing and responding or drafting responses to incoming mail
  • Creating, formatting and progressing Memos and Letters
  • Maintaining accurate, comprehensive and accessible manual and electronic filing systems
  • Effectively process, collect, maintain, monitor and disseminate information to relevant staff relating to business delivery & project conduct
  • Attend seminars, events and meetings as required and take minutes of meetings
  • Deliver efficient administrative support to ensure departmental and organisational aims are met and deadlines achieved
  • Perform any other duties assigned by the supervisor directly related or relevant to the job

Qualifications, experience and skills

Education and certifications

  • College Diploma or bachelor degree preferred
  • Certification in MS Office Suite is an advantage

Experience and skills

  • Minimum 7 years working experience as a personal assistant or similar position
  • Typing speed of minimum 40 words per minute
  • Previous experience of working in the region and knowledge of local culture would be an advantage
  • Effective telephone skills
  • Strong communication skills both verbal and written
  • Fluent English & Arabic is essential
  • Strong computer skills
  • Maintaining confidential and sensitive information

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