Personal Assistant to CEO – Restore Talent

Full Time @ Jobs in Qatar Sector: Admin, Office & Secretarial
  • Doha, Qatar View on Map
  • Date Posted : February 22, 2022
  • Salary: Negotiable
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About the job

  • Provides support to superior to facilitate the achievement of tasks and anticipates superior’s needs.
  • Manages superior’s calendar, emails, contacts, correspondence and travel arrangements (flights/accommodation/transfers…).
  • Ensures business trips are approved as per Volkswagen Corporate Security requirement and make sure that employees receive the necessary security advice.
  • Coordinates appointments and meetings in line with superior, and actively supports the meeting’s preparation by organizing the necessary documentation through the concerned departments.
  • Coordinate communication to the dealer network and ensure that the appropriate reference numbers are assigned for the assigned division
  • Prepares CEO meeting’s minutes. Files and archives the minutes of appropriate meetings and distributes to the participants including follow-up.
  • Organizes and prepares the expense claims of superior.
  • Prepares business Translation (English, German, Arabic) when necessary.
  • Coordinates the holidays plans within the department. Keeps permanent record of holiday plans and issues the necessary approval after validation by his superior.
  • Ensures the respect of company policies linked to her/his activity (travel policy, meetings arrangements, mobility scheme…).
  • Follows-up or implement special projects assigned on case to case basis.
  • Raises purchase orders in KSRM system and process invoices in coordination with Finance Dpt.
  • Manages/organizes events, conferences or workshops initiated by the CEO.
  • Is the deputy administrator of Group Management topics if the CEO Executive Assistant / Project Manager is unavailable.

Others

  • Permanently looks for possible improvements in his/her function and the related topics
  • As a central point of contact within the group, ensures a feed-back to his/her hierarchy about company topics
  • Seeks for new ideas/solutions to improve processes and status quo (eg: digitalization)

Requirements

  • Secretarial and/or hospitality background, 5 year experience in similar position.
  • Degree/Diploma Holder, communicative and language skills.
  • Good understanding over company’s organization and business principles.
  • Very good communication and organizational skills.
  • Good team player.
  • Service and customer oriented.
  • Capability to anticipate needs/requirements.
  • High sense of confidentiality.

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