Personal Assistant – DWF

Full Time @ Jobs in Qatar Sector: Admin, Office & Secretarial
  • Doha, Qatar
  • Date Posted : May 27, 2022
  • Salary: Negotiable
  • Share:

About the job

DWF is seeking to recruit an experienced PA to join the Qatar office.

Please only apply if you have worked as PA or Legal Secretary within a Law Firm or Legal Business.

The Role

The PA will provide proactive, high-level support, delivering a highly professional service to ensure the effective and economic use of Fee Earner & Partner time and support them in delivering an excellent and high-quality client experience.

Main Duties:

  • Proactively manage Partner/ Fee Earner diary and inbox including schedule of appointments, meetings and diary commitments.
  • Supporting the administration of meetings including minute taking, both internally and externally, drafting agendas, collating and distributing papers for internal and external meetings.
  • Follow up designated actions from meetings to ensure completion ahead of next meeting.
  • Process and deal with correspondence including email and telephone calls, anticipating responses and drafting correspondence.
  • Liaise with clients, responding to enquiries, emails and telephone messages on behalf of Partner/ Fee Earner as appropriate.
  • Arrange travel and accommodation using electronic travel systems and process expense claims on behalf of Partner/Fee Earner.
  • Support Partner/ Fee Earner by conducting research as requested, produce presentations, executive summaries and newsletters.
  • Support in providing general administration including light photo-copying, typing and liaising with admin teams to ensure files are available as required.
  • Arrange events and book hospitality, meeting and greeting clients where appropriate.
  • Coordinating the on boarding and off boarding process within the Practice Area.

Skills and Experience:

  • You must have Experience of working within a Law Firm or Legal business as a PA or Legal Secretary.
  • A good communicator with the ability to communicate at all levels and manage stakeholders effectively.
  • Highly organised with excellent administrative skills.
  • Able to take and produce high quality meeting minutes.
  • Demonstrates attention to detail and shows concern for accuracy and quality of work produced.
  • Takes ownership of tasks and proactively contributes to the team.
  • Motivated, self-starter with the ability to work on own initiative and ability to manage and prioritise own workload.
  • Ability to work in a fast paced environment and work to tight deadlines.
  • Hardworking, flexible and adaptable in their approach.
  • Proactive in work ethic and strives for continuous improvement.
  • Experience of digital dictation systems to a competent level is desirable but not essential as training will be given.
  • Demonstrable experience and working knowledge of Microsoft Office applications particularly Word, Excel, PowerPoint and Outlook.

Related Jobs