Officer Administration

Full Time @ Qatar Airways Sector: Admin, Office & Secretarial
  • Doha, Qatar View on Map
  • Date Posted : March 9, 2022
  • Salary: Negotiable
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About the job

About The Role

We are hiring for your skills to provide a range of administrative, logistical and organisational support to the VP Marketing as well as the Marketing team. Manage and evaluate administrative requests from within the department and ensure all are within corporate guidelines, including but not limited to proposals, manpower movements (SRFs/ interviews/ SMAs), leaves/ duty travel requests, ticket rebate requests, agency-related queries/ proposals.

Other Operational Duties Would Include

  • Manage and coordinate internal and external communications including handling all calls to VP Marketing office in an efficient and professional manner. To independently manage correspondence both with internal and external parties, based on guidelines, and outlines set by the Vice President.
  • To act as the first point of contact for incoming queries from external and internal stakeholders. To record, filter, disseminate and communicate all incoming and outgoing matters to VP Marketing, taking follow-up action where appropriate.
  • To act as the link between the Marketing department and other related QR departments as well as external stakeholders.
  • To provide administrative support to the VP Marketing including answering phones, distributing post, word processing, preparation of PowerPoint presentations, drafting of letters, electronic communications, minute-taking, setting up and maintaining excel spreadsheets, data input into databases, management of databases, file management, diary management, photocopying, faxing, checking and responding to emails and any other related duties.
  • Responsible for maintaining petty cash record and arrange for petty cash reimbursement.
  • Responsible for generating business documentation, including but not limited to report writing, presentation creation and spread sheet preparation and distribution.
  • Responsible in ensuring that the structure, standards, processes and tools as defined by the company are in place and maintained.
  • To assist in the maintenance and delivery of policies and procedures in the areas of human resources, health and safety.
  • To make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.
  • Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination.
  • Plan, organize and prioritize tasks in order to meet deadlines, as well as work with minimal supervision and attend meetings where required to record minutes, manage administration, assist with reports.
  • To maintain the highest standard of professional conduct at all times with clients and colleagues.
  • Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

About You

We are looking for a passionate and experienced professional to join the Marketing Team.

  • High School qualification / Vocational qualification / Diploma or equivalent with minimum 4 years of job-related experience.
  • Command of English language.
  • Excellent relationship and networking skills.
  • Proven commercial skills and business acumen.
  • Ability to develop a good network within QR.
  • Strong decision making and problem-solving skills.
  • Excellent planning and time management.
  • Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook).
  • Ability to work independently, as well as part of a team.
  • An eye for detail, including when under pressure.
  • Ability to self-organise, manage time, prioritise work and meet deadlines.
  • Strong inter-personal and verbal communication skills.
  • Teamwork and relationship building.
  • Communication and Influencing.
  • Proactive and strategic planner.
  • Solution focused.
  • Exhibits Integrity and honesty with the ability to gain the confidence and respect of others.
  • Calmness under pressure.
  • Committed, enthusiastic and motivated.
  • Willingness and desire to entertain new ideas and seize opportunities.
  • Willingness to accept and encourage constructive challenges.

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