Executive Secretary – Rixos

Full Time @ Jobs in Qatar Sector: Admin, Office & Secretarial
  • Doha, Qatar View on Map
  • Date Posted : November 12, 2021
  • Salary: Negotiable
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Job Description

This position is responsible for providing high-level secretarial and administrative support to the Managing Director, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

  • Manage the Managing Directors diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
  • Screen/handle telephone calls, appointments, mails and emails and take action accordingly
  • Take minutes at the Executive Committee Meeting
  • Coordinate and communicate with various departments and all levels of staff on matters directed by the Managing Director
  • Prepare and manage correspondences with internal and external parties for Managing Director’s signature
  • Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
  • Attend to residents/patrons’ special requests or complaints that are directed to the Managing Director
  • Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
  • Ensure approval forms are prepared for the Managing Director for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
  • Maintain systematic up-to-date filing and tracing systems
  • Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
  • Maintain and update Executive Committee and Department Heads’ leave record
  • Maintain and update ‘Manager-On-Duty’ schedule

Your experience and skills include:

  • Experience in Qatar and experience in hospitality is a plus
  • Fluent in English (spoken and written), any additional language is a plus
  • At least 5 years of experience in a similar position
  • At least 2 years of experience in a large scale property
  • Strong interpersonal, communication and problem-solving abilities
  • Highly responsible & reliable
  • Excellent reading, writing and oral proficiency in English language
  • Good working knowledge of MS Excel, Word, & PowerPoint
  • Proven ability to build and maintain good relationships with all stakeholders

What’s in it for you:

  • Be part of a unique and complex resort in Qatar
  • Take advantage of opportunities to be recognized for your professional contributions
  • Employee benefit card offering discounted rates in Accor worldwide
  • Learning programs through our academies
  • Opportunity to develop your talent and grow within your property and across the world
  • Ability to make a difference through our Corporate Social Responsibility activities like Planet 21

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