Executive Secretary – Fairmont Hotels & Resorts

Full Time @ Jobs in Qatar Sector: Admin, Office & Secretarial
  • Doha, Qatar View on Map
  • Date Posted : January 29, 2022
  • Salary: Negotiable
  • Share:

About the job

Job Purpose

The position is responsible for providing administrative and secretarial support to the General Manager and Executive department.

Key Interactions

Internally

  • Executive Office.
  • Finance Team.
  • Front Office Team.
  • Food and Beverage Team.
  • Security Team.
  • Key personnel from other departments for various reports.

Externally

  • Season carpark holders.
  • Corporate / Owner office.
  • Local government authorities and agencies.
  • Third Party Vendors.
  • Arcade Tenants.
  • Auditors.

Primary Responsibilities

ADMINISTRATIVE & SECRETARIAL SUPPORT

  • Provides administrative support, preparation of memos, letters and correspondences including confidential matters.
  • Maintains a tracer and filing system for General Manager and Business Support.
  • Ensures safe-keeping and records official secured documents such as Certificates of Insurance and hotel Title Deeds.
  • Maintains Register of Board/Secretarial Matters.
  • Maintains proper records for all licenses and ensure that all licenses are promptly renewed before expiry date update critical date-list.
  • Maintains proper records for all contracts and ensure that all contracts are promptly renewed before expiry date and update critical date-list.
  • Ensures all documents are filed accordingly and softcopy easily retrievable such as contracts, trademarks and annual audit file.
  • Ensures critical date-list is updated for tracking at all time.
  • Updates daily Accounts Receivables List of Remittance upon receipt of cheques.
  • To segregate incoming and outgoing mails and delivery of mails to various sections.
  • To ensure document submitted for payment requisitions and expense claims are accurate.
  • Co-ordinate and issue hotel gift certificates.
  • Maintains adequate stock of stationery supplies and order when required.
  • Co-ordinates sale of season car park lots and ensure all season carpark holders make payment for their quarterly parking fees.
  • Generates and checks complimentary and concessionary report to highlight abuse of use by tenants
  • Prepares and compiles monthly reports for General Manager and Business Support, and corporate / owner office.
  • Ensures the operation procedures are in accordance with Corporate compliances.

Related Jobs