Executive Assistant – Qatar Duty Free

Full Time @ Qatar Airways Sector: Admin, Office & Secretarial
  • Doha, Qatar
  • Date Posted : May 25, 2022
  • Salary: Negotiable
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About the job

About The Role

As Administration Coordinator, you will provide administrative support for the smooth functioning of the operational department on a daily basis and perform secretarial duties, which require the handling of confidential and sensitive information. You will represent the department through the management of correspondence, telephone and personal contacts and undertake projects as directed by the management in order to support Departmental/Corporate initiatives.

Key Accountabilities Include But Are Not Limited To

  • Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
  • Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the line manager, to record, filter, disseminate and communicate all incoming and outgoing matters.
  • Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compiles reports as directed and ensure that all files are complete and properly maintained. Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
  • Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.
  • Refers routine matters to appropriate person for action and follows up to ensure completion.
  • Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas).
  • Establishes a confidential filing system for all correspondence generated to and from various departments, categorizes and maintains manuals, sensitive correspondence and other source material.
  • Prepares and distributes correspondence, send faxes, reply to emails and telephone calls.

About you

The Successful Candidate Will Have The Following Skills

  • Relevant Vocational, Tertiary or Trade qualification
  • Certificate in Computer applications – MS office (Word, Excel, Powerpoint, Access) (preferred)
  • Minimum 4 years of relevant experience
  • Ability to work in a cross culture environment
  • Excellent communication and computer skills.
  • Excellent written/spoken English.
  • Maintain confidentiality and self-discipline.
  • Should be motivated, responsible and focused.

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