Administrator

Full Time Jobs in Qatar in Admin & Office
  • Doha, Qatar View on Map
  • Post Date : July 6, 2021
  • Salary: Negotiable
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Job Description

We are hiring an ambitious and forward-thinking administrator to join our established and growing team in Qatar.

To ensure that the needs of the project team are fully supported.

Your responsibilities will include:

  • Being the admin interface to the project director to ensure all his requirements are met.
  • Ensuring all office functions run smoothly such as document control, filing, post, archiving, holiday records, weekly movements, asset register and others.
  • Monitoring of staff movements.
  • Handling telephone calls/messages in a timely and professional manner.
  • Typing letters, faxes, reports, etc. using the agreed master project documents for the project translation of documents as required by the project director.
  • Attending meetings with the project director with the client and public authorities as a translator. Taking minutes as required.
  • Dealing with routine correspondence.
  • Arranging meetings and travel where necessary.
  • Ordering of all office sundries such as stationery, toner, paper, coffee, PPE.
  • Reporting any issues to IT to aid a speedy resolution.
  • Organizing social events for the team.
  • Scanning and publishing correspondence and other relevant documents to the EDMS.
  • Converting (to PDF) and publishing minutes to the IMS using the correct protocol – protocol to be agreed with the project director.
  • Ensuring the document control team creates and maintains a project drawings folder ensuring the latest drawings exist in the folder.
  • Liaising with the consultants and contractors.
  • Collating the monthly report and publish in PDF once complete.
  • Updating project documents for general circulation and uploading them to the Conject system. All of this must be done according to the project protocol.

About you

With a relevant degree qualification, you will take personal development seriously and be chartered or pursuing a similar level of professional qualification.

You are digitally savvy, can build lasting client relationships and provide support to strong, motivated teams. You must have administration experience in a programme or project management equating quality and value with the individual clients and be hungry to grow your career and enjoy the opportunities Mace has to offer.

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