Administrative Assistant Residence – Nakilat

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Job Description

Job Summary and Purpose

Provide administrative and secretarial assistance to camp administration function while ensuring proper documents and records are maintained for the work carried out in the function.

Accountabilities

Key Accountabilities:

  • Assist in the implementation of rules and regulations pertaining to staff residence so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to employees and clients.
  • Receive new employees arrival details from the respective section and arrange to receive, brief, issue the consumables and accommodate them as required.
  • Update system records and coordinate with Account / HR and other Departments on matters related to the staff residence. Create and maintain various documents and records as required in the SAP and other filing systems.
  • Draft and issue memos and circulars as necessary for notice boards, departments and contractors.
  • Provide administrative support to Camp Boss, Officer – Residence and other senior staff in the function.
  • To maintain proper filing of all documents handled in the department (system records and manual as required).
  • Keep the office stationery and monitor usage.
  • Coordination with other departments on administrative or transport matters or as instructed by supervisors.
  • Perform the duty as a document controller for technical documents like bids, specifications, invoices etc. held by the departments and make records easily available during internal and external audits.
  • Data entry work ( MR, Receipts, and Stock adjustment ) related to SAP/material inventory System
  • Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
  • Performs other secretarial and clerical duties or assignments as directed.

Competencies

  • Achievement Oriented
  • Collaboration & Teamwork
  • Customer Centricity
  • Drive Vision
  • Empower & Nurture Talent
  • Interactive Communication
  • Solution-Oriented

Qualifications:

  • Knowledge of SAP & Office softwares.
  • Graduate in any discipline.

Experience:

  • Clerical & administrative experience in a large commercial or corporate set-up. Experience in hospitality administration would be desirable.
  • 4 years experience.

Job Specific Competencies:

  • Technical Competency:
  • Language Skills:
  • English (written & verbal) / Hindi – Urdu (Verbal) /Arabic (desirable)
  • MS Office Skills
  • Ability to draft letters and memos
  • Fair accounting/finance skills
  • Adaptability
  • Initiative/Creative
  • Interpersonal Skills
  • Organizational Skills
  • Valuing Diversity