Administration Officer

Full Time @ Qatar Airways Sector: Admin, Office & Secretarial
  • Doha, Qatar View on Map
  • Date Posted : February 2, 2022
  • Salary: Negotiable
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About the job

About The Role

As an administration Coordinator (Group Safety and Security), you will be responsible to provide a range of administrative, logistical, and organizational support to the SVP- GS&S as well as the whole team. Manage and evaluate administrative requests from within the department and ensure all are within corporate guidelines, including but not limited to proposals, manpower movements (SRFs/ interviews/ SMAs), leaves/ duty travel requests, ticket rebate requests, agency-related queries/ proposals. To effectively support the preparation of reports and handle special projects related to the activities of the division.

  • Manage and coordinate internal and external communications including handling all calls to SVP- GS&S office in an efficient and professional manner. To independently manage correspondence both with internal and external parties, based on guidelines, and outlines set by the Vice President / Team Managers.
  • To act as the first point of contact for incoming queries from external and internal stakeholders. To record, filter, disseminate and communicate all incoming and outgoing matters to SVP- GS&S taking follow-up action where appropriate.
  • To act as the link between the GS&S division and other related QR departments as well as external stakeholders.
  • To provide administrative support to the SVP- GS&S including answering phones, distributing posts, word processing, preparation of PowerPoint presentations, drafting of letters, electronic communications, minute-taking, setting up and maintaining excel spreadsheets, data input into databases, management of databases, file management, diary management, photocopying, faxing, and any other related duties.
  • Responsible for generating business documentation, including but not limited to report writing, presentation creation, and spreadsheet preparation and distribution.
  • Responsible for ensuring that the structure, standards, processes, and tools as defined by the company are in place and maintained.
  • To assist in the maintenance and delivery of policies and procedures in the areas of human resources, health, and safety.
  • To make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.
  • Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination.
  • Plan, organize and prioritize tasks in order to meet deadlines, as well as work with minimal supervision and attend meetings where required to record minutes, manage administration, assist with reports.

About you:

  • An ideal candidate will have a relevant College or University Bachelor’s Degree with a minimum 4 years of job-related experience
  • Previous experience in airline, airport, or aircraft operator security.
  • Previous experience in a fast-moving, multi-task environment

Preferred

  • Ability to work in a cross-culture environment.
  • Excellent communication and computer skills.
  • Excellent written/spoken English.
  • Maintain confidentiality and self-discipline.
  • Should be motivated, responsible, and focused.

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