Porto Holding Group
We are looking for a master multi-tasker with excellent communication skills in Arabic & English and an upbeat attitude. Candidates should be able to assist management by handling office tasks, providing polite and professional assistance via phone and e-mails, translating documents, and generally being a helpful and positive presence in the workplace.
The main purpose of this position is to facilitate the smooth running of an office through a variety of administrative and clerical duties. Handle office schedules, coordinate meetings, organize files, answer telephone calls and perform an array of other essential tasks as assigned by the Executive Manager.
Additional tasks may include but not limited to assist colleagues and executives by supporting them with planning and distributing information.
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Track and distribute controlled documents, using the doc control procedures, format and distribution schedule.
- Coordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure controlled delivery to person(s) responsible.
- Screen all incoming and outgoing documents for submission to Document Control for their proper handling.
- Routing various documents to different Engineers and Document Control for proper handling.
- Scan, index incoming and outgoing mail electronically.
- Distinguish document handling by document type.
- Arabic National who speaks Arabic as mother Tongue
- Proven work experience as a secretary or administrative assistant 3-4 Years in GCC.
- High School/Graduation Degree from a reputed college/university.
- Familiarity with office organization and optimization technique
Expected Start Date: 30/11/2020
Salary: QAR5,000.00 – QAR6,000.00 per month
- Administrative: 3 years (Required)
- High school or equivalent (Required)
- Arabic as Mother Tongue (Required)