Admin Executive

  • @Coastal Qatar
  • Full Time
  • Posted 2 months ago
  • 25 Application(s)
  • Building No.390, Al Asiri, New Salata, D Ring Road, P.O. Box No.4097, Doha, Qatar. View on Map
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Job Description

REQUIREMENTS:

  • Education & Exp: Bachelor’s degree in business administration or in any field.
  • Minimum 3-4 years experience in GCC countries. Administrative experience in large multicultural commercial or corporate setup in Construction / Manufacturing Industry.
  • Knowledge of SF & SAP and Office Software.
  • Proficient in drafting letters and memos.
  • Fair accounting/finance skills.
  • Adaptability, Initiative/Creative, Interpersonal Skills and Organizational Skills.

DUTIES AND RESPONSIBILITIES:

  • Responsible for the efficient management of all records and documents.
  • Compose or write letters, memos or any type of correspondence.
  • Perform a variety of administrative related tasks.
  • Provide general administrative and clerical support including document circulation.
  • Maintain electronic and hard copy filing system.
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Provide administrative support to Camp Boss, Admin Officer and other senior staff in the function.
  • Keep the office stationery and monitor usage.
  • Coordination with other departments on administrative or transport matters or as instructed by supervisors.
  • Perform the duty as a document controller for technical documents like bids, specifications, invoices etc. held by the departments and make records easily available during internal and external audits.
  • Data entry work (MR, Receipts, and Invoices) related to SAP/material inventory System.
  • Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
  • Performs other secretarial and clerical duties or assignments as directed.
  • Ensure smooth running of all administrative functions in the office.
  • Make all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
  • Make all license renewals, inspect the accommodation/labour camp. Involve in ISO Audits / Supreme Committee Audits.