Admin Executive

Full Time @ Coastal Qatar Sector: Admin, Office & Secretarial
  • Doha, Qatar View on Map
  • Date Posted : December 12, 2021
  • Salary: Negotiable
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About the job

Requirements

  • Education & Exp: Bachelor’s degree in business administration or in any field.
  • Minimum 3-4 years’ experience in GCC countries. Administrative experience in large multicultural commercial or corporate set-up in Construction / Manufacturing Industry.
  • Knowledge of SF & SAP and Office Software.
  • Proficient in drafting letters and memos.
  • Fair accounting / finance skills.
  • Adaptability, Initiative/Creative, Interpersonal Skills and Organizational Skills.

Duties And Responsibilities

  • Responsible for the efficient management of all records and documents.
  • Compose or write letters, memos or any type of correspondence.
  • Perform a variety of administrative related tasks.
  • Provide general administrative and clerical support including document circulation.
  • Maintain electronic and hard copy filing system.
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Provide administrative support to Camp Boss, Admin Officer and other senior staff in the function.
  • Keep the office stationery and monitor usage.
  • Coordination with other departments on administrative or transport matters or as instructed by supervisors.
  • Perform the duty as document controller for technical documents like bids, specification, invoice etc. held by the departments and make records easily available during internal and external audits.
  • Data entry work (MR, Receipts, and Invoices) related to SAP / material inventory System.
  • Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
  • Performs other secretarial and clerical duties or assignments as directed.
  • Ensure smooth running of all administrative functions in the office.
  • Make all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
  • Make all license renewals, inspect the accommodation / labour camp. Involve in ISO Audits / Supreme Committee Audits.

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