Administration Coordinator

Company: Full Time Qatar Airways
  • Location: Doha, Qatar View on Map
  • Date Posted: October 10, 2022
  • Salary: Negotiable
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About the job

About You

As Administration Coordinator you will be providing administration support for the smooth functioning of the Digital department on a daily basis. You will perform secretarial duties, which require the handling of confidential and sensitive information. You will represent the department through the management of correspondence, telephone and personal contacts. You will undertake projects as directed by the department head, in order to support Departmental/Corporate initiatives.

Accountabilities

  • Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
  • Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the Digital department, to record, filter, disseminate and communicate all incoming and outgoing matters.
  • Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compiles reports as directed and ensure that all files are complete and properly maintained.
  • Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
  • Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.
  • Refers routine matters to appropriate person for action and follows up to ensure completion.
  • Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas).
  • Establishes a confidential filing system for all correspondence generated to and from the Digital Department, categorizes and maintains manuals, sensitive correspondence and other source material.
  • Prepares and distributes correspondence, send faxes, reply to emails and telephone calls.
  • Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated.
  • Arranges required office equipment for new and existing staff.
  • Accesses and maintains records for Department Assets.
  • Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning.

Qualification:

  • Bachelor’s Degree or Equivalent with Minimum 2 years of job-related experience
  • Ability to work in a cross-culture environment.
  • Excellent written and verbal communication skills.
  • Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
  • Maintain confidentiality and self-discipline.
  • Should be motivated, responsible and focused.
  • Self-motivated and highly organized.
  • Strong interpersonal and team working skills.
  • High level of sensitivity and professionalism.
  • Self-starter, having the ability to work independently with minimal instructions.
  • Proven ability to work under pressure to defined timescales.
  • Proven problem-solving abilities.

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