Administration Officer

Contract @ People Dynamics Sector: Admin, Office & Secretarial
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About the job

  • Diploma / Bachelor’s level or equivalent
  • Minimum 4 years relevant working experience
  • Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook).
  • Provides administration support for the smooth functioning of cargo department daily. Performs secretarial duties, which require the handling of confidential and sensitive information. Represents the department through the management of correspondence, telephone, and personal contacts.
  • Undertakes projects as directed to support Departmental/Corporate initiatives.
  • Manage and co-ordinate internal and external communications including handling all calls in efficient and professional manner.
  • To act as first point of contact for incoming queries from external and internal stakeholders.
  • To provide administrative support including answering phones, distributing post, word processing, preparation of PowerPoint presentations, drafting of letters, electronic communications, minute taking, setting up and maintaining excel spreadsheets, data input into databases, management of databases, file management, diaty management, photocopying, faxing, checking, and responding to emails and any other related duties.
  • Responsible for maintaining petty cash record and arrange for petty cash reimbursement.
  • Responsible for generating business documentation, including but not limited to report writing, presentation creation and spread sheet preparation and distribution.
  • Responsible in ensuring that the structure, standards, processed and tools as defined by the company are in place and maintained.
  • To assist in the maintenance and delivery of policies and procedures in the areas of human resources, health, and safety.
  • To make travel and hotel accommodation arrangements in line with agreed guidelines and procedures. Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination.

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