Executive Secretary – Hamad Al Yafei Law Firm

Company: Full Time Jobs in Qatar
  • Location: Doha, Qatar View on Map
  • Date Posted: January 16, 2024
  • Salary: Negotiable

About the job

We are looking for an experienced bilingual Arab executive secretary to join our firm.

The applicant must have the following requirements:

  • Must have a valid Qatar Residency Permit and NOC.
  • Fluent in both Arabic and English.
  • Must have at least 5 years of experience in secretary or receptionist field.
  • Familiar with law firm works.

Job Responsibilities:

– Perform all administrative, support and secretarial functions of the office and ensure effective maintenance of the law firm calendar and diary as well as confidential files and records.

– Manage, schedule and arrange appointments, visits, meetings and conferences, and to ensure that all activities are well coordinated and executed.

– Organize and expedite flow of work through the law firm and initiate any follow-up action.

– Produce documents, briefing papers, reports and presentations. Organize meetings.

– Compose, type, and distribute meeting notes/minutes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.

– Handle incoming mail and messages: open, screen, read, route, and distribute incoming mail or other materials and filter emails, and, where possible, respond to these or drafts responses ready for review by the concerned within the law firm.

– Responsible for papering or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Maintain records in paper files and / or electronic systems including databases to ensure that correct information is available upon request and maintain proper filing for confidential files and records.

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