The HR Officer should be a caring, inspirational, passionate, adaptable, creative, and innovative member of staff. He/she should be an outstanding motivator, learner, administrator, and communicator, with excellent interpersonal skills, and should be capable of ensuring support in the daily operations of the Human Resources Department and the School’s development through a caring, stimulating, and well-organized environment.

Duties & Responsibilities

He/She will be responsible for:

• Fostering the values, dispositions, behaviours, attitudes and attributes of the ISL Qatar guiding statements and IB learner profile
• Answering any inquiries and taking messages where appropriate.
• Supporting the review of the human resources policies and procedures
• Supporting the recruitment process including shortlisting candidates and conducting pre-interviews over the phone
• Contacting candidates and liaise interview appointments
• Communicating with candidate referees through email and providing reference forms.
• Communicating with unsuccessful applicants through email.
• Conducting exit process by scheduling exit meetings with leavers and preparing clearance forms and computation of gratuity.
• Creating personal files for all new staff and ensure that all documentation is completed
• Generating new staff email and code from the school’s information system and coordinating with Tech Hub and other relevant departments.
• Updating the HR records and system
• Supporting the team in the preparation and during the induction period.
• Supporting the PRO during the integration process by providing the necessary documents for acquiring work visa, work permits, and residence permits
• Supporting any accommodation concerns and needs in collaboration with the Facilities Team
• Supporting the travel logistical needs of staff and guests particularly related to professional learning activities and other school-related activities that require logistical support.
• Updating records on the staff database system that includes managing the absence and leave system, including adding new staff and archiving leavers.
• Updating the payroll for any staff deductions and cover payments.
• Provide general clerical support as required for HR department including but not limited to photocopying, filing, drafting of letters, etc.

Requirements

• Bachelor’s degree in administration or equivalent
• Minimum of 2-3 years of Human Resources and administrative experience
• Knowledge and Skills. He/She should:
• be aligned with the ISL values of diversity, passion, identity and understanding
• possess excellent communication and collaborative skills
• have the ability to develop and work with teams, including collaborating and maintaining effective relationships with all levels of the school administration, departments and employees
• be able to provide support for members of the human resources team
• have absolute discretion in handling confidential information
• ability to analyse, evaluate and prioritise challenges and issues and develop workable solutions
• knowledge and expertise in Qatar employment laws and regulations
• have the ability to manage multiple priorities and fulfill responsibilities with minimal direction
• have an excellent command of spoken and written English (strong ability in Arabic would also be a great asset)