Business Support Coordinator – Qatar Foundation

Company: Full Time Jobs in Qatar
  • Location: Doha, Qatar View on Map
  • Date Posted: September 20, 2023
  • Salary: Negotiable

About the job

  • Support the delivery of initiatives within the Higher Education Office providing a wide variety of complex, responsible, and confidential administrative duties
  • Support in managing escalations received to the  Higher Education Office and coordinating their communication to the appropriate stakeholders,
  • Facilitate implementation of administrative support in formalities and processing of documents in relation to official travels, leaves and movements of staff
  • Assist with background research and analysis on business issues as required, producing documents, briefing papers, reports and presentations
  • Assist staff members with processing personnel-related documentation
  • Serve as a principal aid and point of contact to the Higher Education Office by providing necessary briefings and follow up, and coordinate on behalf of the Office
  • Arrange complex and detailed travel plans, itineraries, and agendas, and compile documents for travel-related meetings
  • Provide a bridge for smooth communication between the Higher Education Office and internal departments demonstrating professionalism through maintaining credibility, trust, and confidentiality with Higher Education management and staff
  • Maintain a comprehensive filing system, accessible to retrieve information as and when needed
  • Organize and prioritize tasks to be able to handle and process multiple, and sometimes competing requests
  • Prepare required documents such as memos, circulars and other correspondence as assigned
  • Serve as focal point of Human Capital, Procurement and Finance for the Higher Education Office
  • Involved in initial part of business planning, budget preparation and follow-up on the submission
  • Provide support to update or create policies, procedures and templates across the departments
  • Gain a general working knowledge of all departments within Higher Education Division in order to handle specific inquiries or redirect to the appropriate responsible departments
  • As in when required, take the initiative for arranging Higher Education staff gathering, team building exercise and scheduling Senior Management team meetings
  • Act as a point of contact with Partner Universities in Qatar as well as main campuses
  • Raise MRs and Human Capital related requests in the relevant system
  • Organize QF tours for the guest visiting the Higher Education Office

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