Pharmacy Procurement Officer – Aspetar

Company: Full Time Jobs in Qatar
  • Location: Doha, Qatar View on Map
  • Date Posted: September 17, 2023
  • Salary: Negotiable

About the job

Key Accountabilities & Activities:

  • Ability to proactively anticipate difficulties and resolve potential problems before they arise (e.g. drug shortages)
  • Plan, organise and prioritise workload
  • Interacts with management, department and affiliate personnel, physicians, vendors and other suppliers efficiently
  • Negotiates pricing for non-contract covered
  • Establishes inventory and par levels for medications
  • Assists in Formulary and par level revisions yearly
  • Performs high quality clinical evaluation of proposed products
  • Consistently meets established departmental KPIs in support of efficient and effective procurement transactions.
  • Setup new accounts with pharmaceutical wholesalers
  • Coordinates the direct shipment program with wholesalers
  • Establishes annual vaccine pre-booking orders in a timely manner
  • Reviews budgeted expense for drugs and ensures expenditure doesn’t exceed annual budget.
  • Reports budget over expenditure to Director on a timely manner.
  • Responds to questions placed no later than 1 business day of request
  • Monitors and communicates back-orders in a timely manner to the end-user and assists with sourcing alternate products if necessary
  • Can communicate and educate end-users regarding procurement policies, procedures, and processes including nonformulary medication
  • Manages work schedule efficiently, completing task and assignments on time
  • When required, goes in person to customs or other hospitals to receive medications
  • Ensures safe transportation and storage of medications
  • Reports any new medication related issues to manager/Director including new storage, preparation, compounding or administration requirements.
  • Communicates proactively any medications’ issues including drug shortages, recalls, etc and follow up closely.
  • Responds to recalls in a timely manner
  • Actively participates in the identification and management of medication shortages
  • Drafts memos for importation of medications under the supervision of manager/Director
  • Updates pricing of medications regularly
  • Ensures pricing of medications doesn’t exceed pricing limits identified by MOPH
  • Procurement of non-stock items and consumables
  • Contributes to opportunities and processes for continuous improvement
  • Streamline and standardize work processes
  • Review, evaluate and establish purchasing techniques and procedures to enhance efficiency and effectiveness
  • Negotiates purchases/contracts for pharmaceuticals
  • Analyzes new and existing agreements for greater cost savings
  • Assists manager in plans for medication management (e.g. utilisation of near expiry and slow moving medications)
  • Lisases with Manager/IT pharmacist in optimizing supply chain systems.
  • Ensures proper barcoding of medications when applicable
  • Liaises with NSMP/events/others with procurement
  • Supervises procurement technician

Education and Certification requirements:

  • Bachelor’s degree in pharmacy

Necessary knowledge and Experience to be able to do the job:

  • 4-6 years of related experience of which a minimum of 2 years should be in a similar position/responsibility, preferably in a similar Industry.

Skills and Abilities:

  • Negotiation skills
  • Excellent communication skills
  • Multitasking
  • Ability to prioritize tasks and report efficiently
  • Strong leadership and influencing skills
  • Proficient computer skills

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