Responsibilities

The Receptionist will act as BSC’s first point of contact with people from internally and externally.

Key deliverables would include:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries;
• Briefs all visitors on Worley’s emergency induction video and evacuation routes
• Directs visitors by maintaining employee and department directories, giving instructions;
• Support facilities by monitoring guest logbook; issuing visitor badges, plus other administrative facilities activities such as providing refreshments and directions to washroom and pantry facilities
• Maintains a safe and clean reception area
• As an Administrator, key duties to support senior managers involve:
• Assist in arranging business travel and accommodation;
• Arranging conferences, meetings and for virtual meetings, providing dial-in detail
• Assist in project administration, analysis of reports and monitoring of project status as part time admin support
• Co-ordinating meeting agendas, taking minutes of meeting/discussions, provide general assistance for presentations via excellent power-points preparations, charts, graphs, databases, and spread sheets
• Arranging the setting up and testing of communication technology in advance of meetings
• Arranging catering and special needs for meetings as required
• Office first aider
• Support facilities manager/coordinator as required

Qualifications

• Diploma in Business/Office Administration/Secretarial disciplines
• Good analytical, interpersonal and communication skills
• Proficient in Microsoft Office applications/PowerPoints, Excel, MS Word
• Team player and able to work independently to get work completed
• Highly committed, self-motivated, able to work under tight timelines, and able to handle multiple tasks
• Excellent command of both spoken and written English, well organized and meticulous at work
• Possess positive attributes of being dynamic, mature, discrete and possess integrity to handle highly confidential information
• Professional pride in personal presentation of self