Overview:

The Paymaster & General Cashier is responsible for payroll processing & ensuring an adequate supply of funds is always maintained for normal operation and ensuring that receipts and cash disbursements of the hotel are properly controlled and accounted for.

Responsibilities:

General Cashier•

Coordinate with the Front Office & Food and Beverage department.

• Is responsible for internal auditing of House Funds as well as other internal controls as needed.

• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.

• Collects drop envelopes from the drop safe and checks against the deposit summary log to ensure the safe contents agreed with the amounts shown on the drop log.

• Counts the drops, and prepares change orders, due backs and foreign exchange deposits.• Prepares General Cashier report on a daily basis.

• Prepares Cash over / Short Report and balance to the GL.

• Conduct a 100% house bank audit and report any discrepancies to the ADOF.

• Maintain high security of the cash vault.

• Maintain specified change hours.

• Ensure all gratuities are distributed in coordination with the Credit Manager.

• Process change order requests and deposits as needed.

• Issue and maintain Cashier Bank Contracts and keep in the vault for security.

• Count General Cashier safe on a daily basis and report any discrepancies to ADOF.

• Complete month-end Accounting procedures as specified, including monthly reports.

• Print designated reports and distribute as specified by DOF.

• Update foreign exchange in Property Management System.

• All other duties as required.
Paymaster

• Check figures, postings, and documents for accuracy

• Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.

• Record, store, and/or analyze computerized financial and payroll information.

• Maintain, update, create, secure, and archive employee payroll records and files.

• Review, verify, and reconcile punches, hours worked, pay adjustments, and other pay-related information, and post information onto designated records.

• Back up transaction files and transmit to the payroll system according to company procedures.

• Process and/or issue employee paychecks and statements of earnings and deductions.

• Compute employee wages and deductions and enter wages and deductions into the payroll system.

• Provide information to employees and managers/supervisors on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions.

• Complete batch adjustments to payroll.

• Adjust basic settings in the time clock system (e.g., employee schedule, time clock restrictions) and correct punches.

Certification

• Experience: Minimum two years’ cash and payroll handling experience.

• Education: High school diploma; related college courses.