What You Will Be Doing

Performs contract administration assignments

Responsible for procurement of goods or services for client corporate functions

Ensure that the client secures the best deals for materials and services obtained

Prepare and assist with project-related contracts ensuring alignment with the respective project’s needs

Tendering:

Liaise and communicate with client-relevant departments on materials or services required to deliver the scope of work and fulfill the client needs, including consultant/contractor/construction materials etc.

Implement standardized tendering methods for project procurement, using standard templates, tools and documents that facilitate tender preparation

Assist in maintaining accurate vendor database (contractors, suppliers, consultants): ensure database reflects the latest information on pricing, delivery time and resources

Manage end-to-end RFP process -from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award.

Prepare Invitation letter in case of pre-qualification and/or shortlisting for tender Issues at the client.

Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work

Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with client objectives, draft contract agreements with the most compatible legal and commercial terms

Issue documents/contracts for review by Manager, C&P Corporate

Draft responses to tender queries that relate specifically to contractual, commercial and financial aspects of the tender agreement

Recommend vendors based on bids along with vendor scorecards

Create and maintain a list of Tier 1, 2 and 3 suppliers and their performance scorecards

Collect feedback from relevant departments on supplier/ service performance

Assist in negotiation with contractors to ensure the highest quality service at the most effective price.
Contract processes:

Carry out the evaluation and agreement on all variations, change orders or concession requests with the contractor/consultant: and prepare submission together with requesting department to Tenders

Committee for approval

Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments

Coordinate supplier/ contractor payments with Finance/Accounting department

Undertake contract related processes and monitor contract progress

Control mechanisms:

Monitor the work of the awarded contractor/consultant/stakeholder by liaison with relevant client departments, to ensure compliance with the contract

Take actions/escalate when the contract is not being adhered to

Review disputes with contractors related to project procurement/contracts

Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g. Legal, Finance. etc.) as needed for proper dispute management

Data and reporting:

Ensure maintenance and update of data such as information about contractor’s prices and receipts and records of purchased goods

Update data such as changes In Information about suppliers’ products and prices

Develop reports on project procurement functions

Other duties:

Assist in the preparation of timely and accurate MIS statements and reports

Perform other duties and responsibilities as needed as well as determine am manage priorities with minimal guidance.

What Required Skills You Will Bring

Bachelor’s degree In Engineering or similar discipline

8+ years of experience in large scale construction management

Knowledge of tendering and procurement processes (should have performed procurement/contracting duties)

Experience in awarding and managing contracts; knowledge of commercial, technical and legal contract terms

In-depth knowledge of procurement and contracting standards, requirements, internal controls, policies and procedures; understanding of the local regulation.

What Desired Skills You Will Bring

Diligent in enforcing standards, procedures and policies

Excellent communication skills (including verbal as well as writing and drafting skills)

Advanced/multiple linguistic skills to manage relationships with local and international contractors, knowledge of Arabic is required

Adept at building and maintaining strong relationships

Able to manage lime and prioritize work efficiently