What You Will Be Doing

As an Administration Executive you can expect to be responsible for supporting operations, planning, organising and implementing the day to day administrative tasks such as communication systems, stationary and office supplies, collaterals and special projects, as well as up-skilling in the everyday!

• Update, follow-up and archive on administrative records of office activities, business transactions, policies and board resolutions
• Assist in confidential correspondence, reports, and other complex documents
• Assist the Administration Manager in various projects
• Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing
• Format and despatch companywide communication
• Follow up on all matters pertaining to customer/supplier contracts
• Coordinate transportation facilities for staff
• Follow up on all work-related subscriptions (magazines, newspapers…)
• Organize all elements pertaining to staff sale including sale lists, layout, badge distribution, refreshments, security, deliveries and general supervision
• Administer replenishment of staff uniforms
• Administer of laundry Services and allocation of costs
• Audit processes implementation by front desk attendants, service assistants and drivers
• Ensure the periodic replenishment of all stationary and groceries
• Ensure proper tracking of requisitions, contracts, and orders
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement