Team Assistant & Support

Company: Full Time Siemens
  • Location: Doha, Qatar View on Map
  • Date Posted: December 7, 2022
  • Salary: Negotiable
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About the job

Team Assistant & Support – Qatar/ Doha

Siemens strongly believes in the value of a Digital Portfolio; hence Smart Infrastructure combines Digital Power Distribution and Digital Building Infrastructure technologies. Our Digital Portfolio will enable our customers to enjoy occupant’s intuitive buildings which are comfortable, safe, secure and energy efficient.

Smart infrastructure from Siemens intelligently connects energy systems, buildings, and industries to adapt and evolve the way we live and work. We work together with customers and partners to build an ecosystem that intuitively responds to the needs of people and helps customers to better use resources. It helps our customers to thrive, and communities to progress and supports sustainable development.

Join our Smart Infrastructure Regional Solutions & Services Business Unit as Team Assistant and help us re-imagine the world by finding solutions and making the world a smarter place for tomorrow.

Your Role – International, Challenging and Future-Oriented!

We are looking for a dedicated and talented Team Assistant for our Business Unit RSS, who creates the basis for a good cooperation on all levels.

The Team Assistant is providing support to the Country Head of RSS and the Finance Head of RSS and other team members. The candidate will be flexible and has a hands-on mentality.

  • Proactively drives and executes all administrative tasks required to run and grow the local office
  • Organize activities such as customer meetings, local conferences, trade fairs, periodic events for both internal and external.
  • Answer telephone calls, write e-mails and letters, take messages, respond to questions, and direct caller to partners and customers
  • Schedule resources such as people, meetings, appointments, rooms, and equipment
  • Organize, plan and book business trips and handle expense claims
  • Prepare and compose complex memos, documents, and other correspondences
  • Prepare presentations, reports, spreadsheets, and other documents
  • Maintain database filing systems and controlled documents
  • Implement and manage processes in line with company policies and directives
  • Overseeing the procurement of new hire equipment, pre-onboarding and offboarding, and setup, with the support of IT and People Operations
  • Supports Commercial topics such as PO creation/revision, Customer and Vendor creation, maintaining asset lists, resource data base, etc.
  • Cash Box Custodian
  • Supports Sales topics such as preparation of prequalification documents, tender submissions, arranging meetings and customer trainings.
  • Organize customer relationship activities (promotional & new year gift items, Events, NPS, etc.
  • Support in creating necessary Business slides such as strategy slides, Business Review Meetings, etc.
  • Support in Marketing activities such as references, social media campaigns, webinars, etc.
  • Collaborates with BU Management as well with Country EHS Officer, to achieve the EHS policy objectives
  • Serves as key contact for all BU EHS matters
  • Ensures and controls EHS related reporting
  • Ensures adequate EHS related communication towards internal and external stakeholder and authorities

Your Qualifications and Skills – Digital and Solid!

  • At least 3-5 years of experience in administration or office management
  • Possess good organizing and scheduling skills
  • Fluent in written and spoken English
  • Good interpersonal skills
  • Experience in Microsoft programs (Word, Excel, PowerPoint)
  • Excellent networking and communication skills
  • Must be able to work independently in a fast-paced environment

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