Office Assistant – Qatar Aircraft Catering Company

Company: Full Time Qatar Airways
  • Location: Doha, Qatar View on Map
  • Date Posted: December 7, 2022
  • Salary: Negotiable
  • Share:

About the job

The ideal candidate will provide general administrative and secretarial support in day-today functions. Promotes high standards of corporate values through correspondence, telephone, and personal contact. Handles confidential and sensitive issues, which require a high degree of discretion and tact. Records/document control and maintenance for all correspondences related to the Manager’s office.

Key Responsibilities

  • Perform administrative and secretarial support – coordinate activities, conduct research and ensures that requests are carried out.
  • Handle inquiries and/or refer to the appropriate personnel/department.
  • Review and answer mail and inquiries and determine if Executive action is required.
  • Provide necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements (coordinate meetings, travel, hotel bookings).
  • Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area.
  • Take and transcribe dictation. Draft letters and internal memos. Process, handle, and maintain all types of confidential information.
  • Check all incoming documents and ensure completeness/accuracy of information provided to fast track approvals.
  • Anticipate and prepare meeting materials, charts.
  • Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
  • Maintain confidential filing system, categories and maintain manuals, sensitive correspondence, and other source material.
  • Coordinate prompt purchasing of office supplies and stationeries. Ensure proper maintenance of all office equipment.
  • Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Qualifications

In order to be successful in this role, we are looking for candidates with Bachelor’s Degree or Equivalent with no prior job-related work experience. High School Qualification/ Vocational Qualification/ Diploma or Equivalent (Type of Diploma Based on Role) with Minimum 1 years of job-related experience.

Essential

Job Specification Skills:

  • Good spoken & written English
  • Certificate in computer applications — MS Office (Word, Excel PowerPoint and Access)
  • The ability to work independently, as well as function as part of a team, is required.
  • Ability to work under pressure with little supervision in a fast-paced environment, be able to juggle multiple tasks simultaneously. A professional manner for interaction with internal/external high-level positions is necessary.
  • Excellent organizational skills.
  • Must be mature in outlook, organized; extremely detail oriented and possesses strong follow-up skills.
  • Demonstrate Quality consciousness. Good problem solving abilities.

Related Jobs