Events Specialist

About the job

Key Accountabilities:

Design and plan internal Museum events
Establish and manage relationships with social media influencers and organize influencers’ events to increase awareness of the museum’s program.
Effectively communicate with vendors and suppliers to obtain best prices and delivery timeline
Collaborate with central departments to ensure events run smoothly and are supportive of the overall mission of Mathaf.
Overseeing the details of the event, welcoming guests, solving problems, directing event set-up, communicating with staff and organizing vendors.
Coordinate with event designer, lighting specialist, audio/video specialist, art handlers, construction team, curators and visiting artists to ensure events are implemented on time and as per the specifications of all stakeholders.
Assist the Head of Shared Services in the development of department processes and procedures
Ability to delegate event planning tasks to other staff members where necessary
Work closely with the exhibitions team, exhibitors and partners to coordinate promotional content for major exhibitions, Designers in Residence and events
Independently work with external suppliers for onsite construction/electrical work leading up to the execution of an event
Support the museum with a range of press requests including images, interviews, photo calls, events and filming, in coordination with Qatar Museums PR
Develop, compile and edit content, and publish Mathaf newsletter every month
Attend all the events of Mathaf

Qualifications/Requirements:

More than 3 years of experience in event planning in a hotel, convention centre or corporate environment
Excellent oral and written communication skills
Ability to work well with public guests and internal personnel
Ability to manage resources and time efficiently
Ability to prioritize multiple projects
High level of independent judgment, displaying an ability to understand and maintain the highest levels of confidentiality and discretion
Excellent interpersonal communication and problem-solving skills
Good knowledge of Photoshop, Web Content Management Systems, Social Media and photography