About the Role

We are seeking a highly organized, discreet, and proactive professional to support the Legal Department and senior legal leadership. The successful candidate will play a critical role in ensuring the efficient administration of legal operations, executive support, document management, and stakeholder coordination. This position requires exceptional organizational skills such as the ability to manage sensitive and confidential information in a fast-paced environment.

Key Responsibilities

Provide high-level administrative and executive support to the Senior legal leadership.
Manage complex calendars, schedule meetings, coordinate travel arrangements, and oversee departmental logistics.

Prepare, draft, format, and manage correspondence, reports, presentations, contracts, and other legal and corporate documents.

Maintain organized and accurate legal records, files, and document repositories, ensuring compliance with internal governance requirements.
Coordinate with internal and external stakeholders on legal, corporate, and administrative matters.

Monitor and track legal deadlines, contractual obligations, regulatory submissions, and other critical activities.

Support legal operations by assisting with documentation, approvals, workflow coordination, and department administration.

Ensure the highest level of confidentiality and professionalism when handling sensitive legal and business information.

Assist with the preparation of management reports, board materials, and other executive-level documentation as required.

Support continuous improvement initiatives to enhance the efficiency and effectiveness of legal administration processes.

Requirements

Proven experience in a legal department, corporate legal environment, executive support, or a similar administrative role.
Strong understanding of legal documentation, records management, and administrative processes.
Exceptional organizational, planning, and time management skills with strong attention to detail.
Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.
Advanced to expert-level proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams), with the ability to prepare professional reports, presentations, and complex documentation.

Preferred

Familiarity with contract management systems, document management platforms, and legal operations processes.
Fluency in both Arabic and English (written and spoken)
Previous experience within a corporate legal, regulatory, or government-related environment.
Experience coordinating board, committee, or executive-level meetings and documentation.

About Qatar Free Zone

The Qatar Free Zones Authority (QFZ) is an independent authority created in 2018 to oversee and regulate the world-class free zones in Qatar, offering outstanding opportunities and benefits for businesses seeking to expand their global operations. QFZ develops and regulates the Qatar’s free zone, delivering long-term solutions for businesses while supporting Qatar’s continued growth and economic diversification.

Requirements added by the job poster

• 4+ years of work experience with Microsoft Applications

• 4+ years of work experience with Executive Administrative Assistance

• 2+ years of work experience with Legal Administration