Overview Of The Role

As a Sales Admin at GAC Motor, you will play a vital role in supporting the sales team by managing all administrative, documentation, and system-related processes that enable smooth vehicle sales operations. You will ensure accurate data entry, on time reporting, seamless cross department coordination, and a hassle-free customer journey from booking to vehicle delivery. This role is critical in maintaining operational efficiency, compliance, and audit readiness within a fast-paced automotive dealership environment.

What You Will Do

• Prepare and submit daily, weekly, and monthly sales reports and accurately update sales data in the GAC DMS, website, and tracking sheets.
• Maintain accurate records for sales inventory, new arrivals, vehicle transfers, demo units, and damaged vehicles, including SAP stock uploads.
• Review purchase agreements, deal calculations, and discounts; issue SAP and manual bank invoices after finance approval.
• Prepare vehicle freight templates, track shipments, evaluate GRNs, and submit vendor invoices (freight, duty, expenses) for posting.
• Raise PDI requests, coordinate port damage repairs, and manage claims until closure.
• Manage vehicle insurance issuance, amendments, registrations, renewals, demo de fleeting, accident records, and traffic violations.
• Handle demo vehicle operations include TD forms, approvals, petrol requests, and usage tracking.
• Prepare audit-ready sales files, second-set documentation, and submit extended warranty/SMC forms to aftersales.
• Ensure showroom displays, pricing, and specifications are accurate, support with customer interactions, calls, and petty cash handling.
• Create POs for local/international vendors and manage pantry, stationery, and merchandise stock (counting, uploading, invoicing).
• Act as admin reliever across divisions for invoicing, DSR, SAP uploads, PDI, and insurance during leave coverage.

Required Skills To Be Successful

• 2–4 years’ experience in sales administration or administrative support.
• Bachelor’s degree or diploma in Business Administration, Commerce, Accounting, or a related field.
• Proficiency in MS Excel, ERP, and DMS/CRM systems.
• Strong documentation, compliance, and follow-up discipline.

What Equips You For The Role

• Experience handling sales documentation, invoicing, reporting, and coordination within large teams.
• Hands-on experience with ERP/DMS systems, inventory tracking, and basic finance coordination.
• Previous automotive dealership or retail sales experience is an advantage.
• Strong ownership mindset, professionalism, and integrity.
• Excellent communication and customer-handling skills.
• Detail-oriented, reliable, and comfortable working with minimal supervision.
• High accuracy in data entry, reporting, and invoicing.
• Ability to manage high workloads, multiple divisions, and tight deadlines.
• Strong coordination abilities across sales, finance, logistics, and aftersales teams.