Executive Secretary – Hamad Al Yafei Law Firm

Company: Full Time Jobs in Qatar
  • Location: Doha, Qatar View on Map
  • Date Posted: November 14, 2022
  • Salary: Negotiable
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About the job

We are looking for an experienced Arab bilingual executive secretary to join our firm.

The applicant must have the following requirements:

  • Must have a valid Qatar Residency Permit.
  • Fluent in both Arabic and English.
  • Must have at least 5 years of experience.
  • Familiar with law firm works.

Job Responsibilities:

  • Perform all administrative, support and secretarial functions of the office and ensure effective maintenance of the law firm calendar and diary as well as confidential files and records.
  • Manage, schedule and arrange appointments, visits, meetings and conferences, and to ensure that all activities are well coordinated and executed.
  • Organize and expedite flow of work through the law firm and initiate any follow-up action.
  • Produce documents, briefing papers, reports and presentations. Organize meetings.
  • Compose, type, and distribute meeting notes/minutes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
  • Handle incoming mail and messages: open, screen, read, route, and distribute incoming mail or other materials and filter emails, and, where possible, respond to these or drafts responses ready for review by the concerned within the law firm.
  • Coordinate and compile information from different sources and present it in a relevant format to enable the concerned team to understand and use it effectively; conduct searches to find needed information, using such sources as the Internet. Prepare special reports as and when required: gather, summarize and analyse data.
  • Responsible for papering or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Maintain records in paper files and / or electronic systems including databases to ensure that correct information is available upon request and maintain proper filing for confidential files and records.
  • Maintain the supply inventory, including placing orders, arranging delivery, dispensing supplies and handling receipts.
  • Build and maintain good relationships with Company’s stakeholders/customers to promote and develop outstanding internal and external customer service.

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