About the job
AEA Designs needs a highly motivated, very detailed, experienced Office Admin to perform a variety of administrative and clerical tasks.
Keep and organize all projects records and documentation
Answer and direct phone calls
Organize and schedule appointments
Write and distribute emails, correspondence memos, and forms
Update and maintain office policies, folders, and other necessary files
Keep a record of attendance logs for each month
Keep the track of annual leave days, sick leave days, and personal leave days in charts and files
Order office supplies and research new deals and suppliers
Act as a point of contact between internal and external shareholders
Maintain contacts list
Provide general support to visitors
Keep project boards always updated
Keep meeting minutes and keep updating relevant parties
Review and prepare documents and ensure their accuracy
Liaise with executives and management to handle queries and requests.
Diploma / Bachelor’s Degree
Experience Level: 3-5 years in Qatar, preferably in Interior design and architecture or the construction sector
Compensation: Based on Experience
AEA Designs is seeking to advance its team. It seeks hand workers dedicated to their own and the company’s growth. People who can find answers to questions and don’t believe in the impossible. There are always ways to do things we need to find the right ways to get there.
Proven working experience as an Administrative Assistant
Great knowledge of Microsoft Office packages (Excel, Word, Powerpoint, and Outlook in particular)
Excellent time management skills.
Working knowledge of office equipment.
Excellent written and verbal communication skills.
Excellent knowledge of the English language. Knowledge of Arabic will be an advantage
Ability to work under pressure.
Ability to demonstrate teamwork.
Ability to follow the company’s procedures and policies.
Diploma or additional qualification as an Administrative assistant or Secretary will be an advantage.
Excellent verbal and written communication skills.