About The Role:

Qatar Airways are pleased to announce an incredibly exciting opportunity to join our Group Risk, Safety & Security (GRS&S) team as an Administration Coordinator to be based in Doha, Qatar.

As an Administration Coordinator, you will responsible for providing administration support for the smooth functioning of the department on a daily basis and perform secretarial duties, which require handling of confidential and sensitive information. In this role, you will also represent the department through the management of correspondence, telephone and personal contacts as well as undertaking projects as directed by the line manager in order to support departmental initiatives.

Specific Responsibilities For The Role Include:

• Perform various administrative duties to support requirements and maintain the department’s functions smoothly on a daily basis. Handle a wide variety of situations and tasks involving the administrative function of the office. Tactfully handle enquiries and/or refer to appropriate personnel/department.
• Manage, coordinate, and maintain a calendar of appointments, travel arrangements, and communication records (documents, faxes, mail) to meet the requirements of the line manager, to record, filter, disseminate, and communicate all incoming and outgoing matters.
• Provide business documentation support, including minutes of meetings, report writing, presentation creation, spreadsheet preparation, and distribution of such materials. Compile reports as directed and ensure that all files are complete and properly maintained.
• Independently manage multiple tasks and assigned projects such as raising Purchase Orders, Purchase Requests, etc., whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
• Support the department with data entry and database management.
• Prepare departmental staff duty travel logistics (tickets, hotels and visas), to assist with the timely completion of the audit schedule.
• Organize required office equipment for new and existing staff, arrange departmental events, meetings, or training sessions, including logistics and materials preparation.
• Establish a confidential filing system for all correspondence generated to and from the Compliance Monitoring – Operations Department, categorizes and maintains industry manuals, sensitive correspondence and other source material.
• Promote high standards of corporate values through correspondence, telephone and personal contact.

Qualifications

About you

The successful candidate will have the following skills and qualifications:

• High School qualifications or equivalent with a minimum of 3 year of job-related experience.
• Proven experience as an administrative assistant or in a similar role.
• Prior experience in an office setting is preferred, preferably in administrative support.
• Familiarity with ERP-related software and e-filing systems.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Understanding of the importance of handling sensitive information with discretion.
• Ability to priorities tasks and manage multiple responsibilities efficiently.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Attention to detail and problem-solving abilities.
• Excellent verbal and written communication skills.