About The Role

As an Administration Assistant, you will be responsible in providing administration support for the smooth functioning on a daily basis, for the team. You will also be responsible in the handling of confidential and sensitive issues involving continual inter-departmental relations. You will represents the team through correspondence, telephone and personal contact as well as Liaise with other departments for arranging the logistics of resources.

Additional Responsibilities:

• Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
• In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.
• Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
• Perform administrative tasks based on set procedures, establish and maintain filing systems, categorise and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
• Research information and initiate assigned tasks accordingly.
• Coordinate internal and external communications.
• Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.
• Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Qualifications – External

About you

Without a Degree:

High School Qualification with Minimum 1 year of job-related experience

With a Degree:

Bachelor’s Degree or Equivalent with No prior job-related work experience

Job Specific Skills:

• Excellent written and verbal communication skills.
• Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
• Client focused and business aware.
• Self-motivated and highly organized.
• Strong interpersonal and team working skills.
• High level of sensitivity and professionalism.
• Self-starter, having the ability to work independently with minimal instructions.
• Proven ability to work under pressure to defined timescales
• Proven problem-solving abilities.