Parsons is seeking a highly skilled and experienced Senior Administrator to join our team in Doha, Qatar. In this role, you will be responsible for

What You’ll Be Doing:

• Schedule management
  • Handle Client Chief day to day time schedule to ensure an efficient time management process and the absence of conflicts
  • Screen and prioritize requests for Client Chief time
  • Organize meetings and coordinate agendas for Client Chief and/or related Departments.
  • Work closely and effectively with Client Chief to keep him well informed of upcoming commitments and responsibilities
  Administrative support
  • Write and edit minutes, draft and/ or type complex reports and correspondences while ensuring consistency and standardization of formats
  • Following up on pending matters with only limited guidance.
  • Answer telephone calls and provide relevant information to callers; screen and route calls to appropriate individual
  • Place outgoing calls as advised
  • Greet and escort visitors to meeting rooms; assist where necessary with any queries they may have
  • Research and resolve any administrative issues in department
• Travel Logistics
  • Coordinate with Travel team to manage travel, transportation and accommodation for Client Chief and/or related Departments. to ensure expectations are met.
  Document control
  • Receive, sort and distribute incoming mail for department
  • Prepare and arrange distribution of outgoing mail to relevant parties
  • Consolidate, maintain and update computerized records of departmental activity to ensure a smooth flow of activities
  Other duties
  • Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance.

What Required Skills You’ll Bring:

• Bachelor’s degree in a relevant discipline is mandatory.
• 5+ years of experience in Executive Administration
• Proficient in using MS software and strong computer skills
• Experience in Qatar or GCC will be preferred.
• Fluent in Arabic and English both written and spoken with good capability in oral and written communication skills.

What Desired Skills You’ll Bring:

• Excellent time management and organizational skills
• Strong oral and written communication skills, in both Arabic and English
• Ability to work under pressure whilst maintaining high level or accuracy
• Team Player