Overview of the role:

Prepare lease agreements / contract for prospective tenants in coordination with the Legal department and upon acceptance of proposal prepares the final lease agreements and then monitors the lease and payment schedules.

What you will do:

• Processing of Lease Enquiry : Evaluates enquiries received from prospective customers (local/international), obtains information on their market creditability and financial stability, and if satisfied, releases the Lease Application Form to be filled by the prospective customers to obtain full details about customers and their requirements.
• Developing Proposal: Forwards completed application forms to the Specialty Leasing team for perusal. Upon receipt of the instruction prepares a formal agreement based on the budget and merchandise mix for onward transmission to clients for perusal and decision.
• Renewal of Final Agreement: Reviews the final acceptance of the proposal, to ensure that there is no ambiguity in the acceptance of the terms and conditions as mentioned in the revised proposal, and there is complete clarity with regards to the company’s and the tenant’s commitments with regards to the agreement.
• Collecting Clients / Company Documentation: Collects legal documents from clients such as Trade License, Commercial Registration, Insurance certificate, owner’s passport copies etc to ensure the legality of the clients company and to use these documents in case of any litigation. Also collects sales data on the 10th of every month.
• Payments Documents: Organises the payments document and forward it to the clients along with the License agreement so as to receive the payment along with the signed agreement signifying the acceptance of clients.
• Documents on Final Agreement: Upon receipt of the signed agreement along with the payment, obtains the signature of the authorised signatory of the company on behalf of the company, as per the DOA in order to authenticate the deal and completes filing procedures for the purpose of record and subsequent contract administration.
• Maintaining the Files: Ensures accurate filing of all information and agreement, so as to enable the company to refer to it in its relationship management with respect to rent collection / renewal / extension/transfer as well as to serve as a point of reference incase of any litigation.
• Reporting: nsures that month end revenue reporting is accurate and in line with finance reporting.

Required skills to be successful:

Behavioural Competencies :

• Teamwork
• Communication
• Professional Approach

What Equips you for the role:

Minimum Qualifications and Knowledge: Should process a degree in any discipline with some experience in dealing with administration prior

Minimum Experience: 1 – 5 year

Job-Specific Skills: Knowledge of Microsoft Office (Word/Excel).