Internal Communication:

• Finance Manager- Maritime & Logistics
• Milaha Finance Department
• Milaha Support services departments
• Business Operations

Purpose:

• To receive instructions on financial, accounting and reporting matters related to Finance Manager -Maritime & Logistics
• To provide the required information as and when requested
• To report any issues identified during transaction processing and booking
• To ensure all finance and accounting activities are well coordinated
• To provide information related to Maritime & Logistics and Marine & Technical Services business as well as intercompany transactions
• To communicate queries or response related to transactions underlying account balances of Maritime & Logistics and Marine & Technical Services accounts
• To coordinate with regards to finance, accounting, IT, health and safety, procurement and human resources matters
• To respond to queries or resolve any issue/ disputes related to Finance and Accounting transactions related to Maritime & Logistics and Marine & Technical Services
• To provide management information/ reports, analysis and other business support activities

External Communication:
External Consultants / Service Providers

Purpose:
To provide required information./ schedules

Occupational Health & Safety and Environment

Accountability:
Are accountable for their acts and omissions.

Responsibility:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority:
To stop work if they think the work is unsafe.

Responsibilities/Communication/OHSE

Key Roles & Responsibilities

1. Process and book cash management transactions which include the following, among others:
– Cash management entries
– Miscellaneous receipts
– Immigration expense and payments
2. Prepare shareholders’ loan schedule, reconcile shareholders’ loan balances and book interest income as well as repayments.
3. Process and book entries related to availment of bank loans, amortization of loan arrangement fees, repayment of bank loans and closure of loans upon vessel disposal.
4. Initiate and approve intercompany transactions booked through AGIS.
5. Process and book intercompany entries through Oracle GL module, debit notes from related party and debit memo for intercompany invoices
6. Prepare and post entries related to month-end closing process, which include the following among others:
– Revenue accrual
– Expense accrual
– Interest expense/ income accruals
– Recurring entries
– Revaluation of available for share (AFS) and held for trading (HFT) investments
– Investment in Subsidiaries, Associate and Joint Ventures
7. Perform review of balance sheet and profit and loss account as part of month-end close.
8. Prepare monthly bank reconciliation and other account reconciliation schedules.
9. Perform other Business Finance related activities which include, among others:
– Process and book relevant entries related to vessel disposal
– Review and process Cash to Master requests
– Review and process customer refund requests
– Reclassify Qatar Steel Receivables
– Participation in fixed asset verification and physical stock taking exercises
– Maintain book of accounts for CARGOTEC
– Prepare Quarterly Revenue Analysis
10. Perform the following activities related to management reporting, data analytics and business support:
– Support budgeting process by facilitating the preparation of required budget templates through coordination with relevant Business Operations Managers or calculation of the budget amounts based on underlying business transactions/ relevant supporting documents.
– Upload the budget figures, including any amendments, to Cognos.
– Prepare accurate management information/ reports and analysis in a timely manner as per the requirement of the relevant business units.
– Support the conduct of QBRs by the Maritime & Logistics and Marine & Technical Services business units.
– Perform evaluation on asset impairment on an annual basis or as and when required as per Milaha Finance & Accounting policies
11. Provide assistance/ support to relevant business units of Maritime & Logistics and Marine & Technical Services e.g., financial advice/ insights in entering new business, project finance, contract reviews (finance component), etc.
12. Prepare  pricing and cost model information based on accounting information available in the system on an ongoing basis.
13. Incorporation of driver based information for forecasting business performance and comparison against the actual results.
14. Implement the Finance & Accounting policies and procedures. Ensure that required changes to the policies and procedures manual are highlighted and communicated to the immediate reporting line.
15. Ensure compliance with relevant internal controls within the Finance and Accounting function and any deviation or non-compliance is communicated to the immediate reporting line.
16. Assistance in preperation of presentations on business performance analysis and drivers.
17. Develop and maintain effective relationships with key stakeholders including Business Operations, Corporate Treasury, Financial Planning & Analysis, Internal Audit, other Finance Pillars and various relevant departments and external auditors. Actively coordinate with and act as point of contact and the relevant stakeholders for key financial, accounting and reporting matters related to Maritime & Logistics and Marine & Technical Services.
18. Prepare requested schedules or provide the necessary information to external and internal auditors as instructed by the immediate reporting line.
19. Implement and maintain within their area of responsibility and accountability, compliance to all Milaha Health & Safety, Security, Environment and Quality policies, manuals, procedures, laws, regulations and standards.
20. Actively contribute and participate in Milaha Health & Safety, Security, Environment and Quality consultations, training and initiatives.
21. Perform other job-related duties as assigned.

Minimum Qualification/Experiences/Skills

Education & Professional Qualification:
– Bachelor’s degree in Finance, Accounting or related field
– Professional Qualifications like C.A., ACCA, CIMA etc. or equivalent is preferred

Professional Experience: 
– 3-5 years of experience in Finance or Accounting or related business discipline.
– Exposure to IFRS is preferable
– Prior experience in Shipping, Maritime and/ or logistics business/ industry is preferred

Geographic Experience: 
– Middle East experience is preferable

Computer Skills: 
– Good knowledge of Microsoft office applications and ERP software

Language Skills: 
– Proficient in English (must have)
– Arabic (desirable)

Market/Industry/Functional Knowledge: 

– Good knowledge of contemporary theories and practices related to Accounting and Finance