Job Responsibilities

• Greet and welcome guests as soon as they arrive at the organization’s reception area.
• Direct visitors to the appropriate persons and offices they are visiting after doing due diligence.
• Answer, screen, and forward incoming phone calls.
• Receive, sort, and distribute correspondences.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, company brochures and magazines/ newspapers).
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Update calendars and schedule meetings.
• Attend weekly corporate meetings and note the minutes of meeting.
• Prepare and distribute correspondence, memos, letters, and reports on behalf of the MD.

Education And Qualification Requirements

• Bachelor’s degree or related discipline.
• Minimum of three (3-5) years relevant work experience.

Skills And Competencies

• Proven work experience as a Receptionist, Executive secretory.
• Hands-on experience with office equipment (e.g., computer and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills (preferably English).
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Proficiency in Microsoft Office