Your Tasks

• Communicates with end-users to prepare specifications for items/ equipment or services as required.
• Assists in purchasing/acquiring lab supplies and equipment, stationery, pantry items, ITS supplies, software, gift items, books, P-Card purchases, and other services (branding, marketing campaigns, hotels, catering, and events management etc.).
• Reviews requisitions and liaises with vendors to obtain product or service information such as price availability and delivery schedule.
• Coordinates with vendors and internal customers for assigned products and services; investigates and identifies new product areas; meets with suppliers and customers as required.
• Promptly follows up with vendors to ensure customers’ needs are being met and queries are resolved.
• Assists in managing the investigation and qualification process for suppliers based on forecast and demand.
• Assists in preparing proposals, quotation requests and bids. Facilitates all tasks of the bidding process.
• Supports negotiations by conducting preliminary research and analysis to support decision making.
• Maintains procurement and contract documents in a systematic and auditable manner. Also ensures the maintenance of delegated sections of Master Data within the financial enterprise system.
• Acts as point of contact for P-Card purchases and financial enterprise system training as required.
• Contributes to the development of SOP and processes.
• Provides contract management services including arranging for proper inspection, ensuring compliance, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods.
• Performs other duties as assigned.

Your Profile

• Bachelor’s Degree in related field.
• Bachelor’s Degree in Business Administration, Finance or Supply chain with 5 – 6 years of related experience in procurement.
• Prior working experience in research, medical or educational environment preferred.
• Part qualified or pursuing professional qualifications such as CIPS, SCSP (preferred).
• Good communication and interpersonal skills to effectively interact with a variety of customers.
• Attention to detail with strong follow-up/organization skills and ability to multi-task with demanding timeframes.
• Well versed with the MS Office Suite of products with exposure to SAP or similar ERPs.
• Ability to use judgement, tact and discretion and maintain high level of confidentiality.
• Fluent in English and Arabic (preferred).