Duties & Responsibilities

• Manage calendar pertaining to the VP/GC’s relevant appointments, deadlines and other schedules to ensure up-to-date changes on a regular basis.
• Provide general support to legal office visitors.
• Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
• Draft correspondences and other documents required by the VP/GC and legal counsels.
• Interacts with external customers for document transmittal, follow up and coordination.
• Managing office expenditure and budgets.
• The point of contact for all legal inquiries and requests.
• Address all employees’ queries regarding legal office management.
• Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
• Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
• Support the legal counsels in interacting with clients.
• Carries out legal researches and investigations in support to the legal counsels.
• Provide legal update to all departments and divisions.
• Organize the office layout and manage the supply of stationery and equipment
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Follow up and manage the relationship with local and international law firms and other service providers.
• Act as project coordinator for all projects (locally & internationally).
• Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
• Liaise with the HR on development and the legal administrative team and keep them updates with the recent skill set.
• Managing the administrative team in the legal department and organizing the office operations and procedures.

Skills

• Preferably a bachelor’s degree (law, business, sociology, HR, political science)
• At least 5 years of experience as an Office Manager, Front Office Manager, executive secretary, or personal assistant (senior management).
• Good knowledge of Office Administrator responsibilities, systems and procedures
• Acquainted with Qatar laws, regulations and court procedures.
• Preferably a bachelor’s degree (law, business, sociology, HR, political science)
• Fluent in both English and Arabic
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel and Outlook)
• Excellent time management skills and ability to multitask and prioritize work
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvement.
• Charismatic and well-presented at all times.